QuickMarks 1.0 User Guide 17June2006

Reading this user guide is recommended.

The application, QuickMarks, is a Mac (OS 10.4 or later) program enabling teachers to track the
results of their students. Based on a hierarchical model starting with a school, QM allows the
teacher to set up school terms, courses, units and tasks. It reports the student’s score on
both a unit report and a course report. The unit report displays the points awarded to each student
for each task in the unit. The course report displays the total points achieved by each student
along with the grade assigned and any notes. For any group of students, class averages are calculated
for the course, unit or task. The proportion of a particular task or unit is also available as a
percentage of the whole. QuickMarks keeps a record of all courses and students for every term the
teacher has taught making accessing historical data simple.

The Hierarchy

The Screens

See section k for an explanation of the UserID screen.

a. School

The school screen stores information on school district, school name and any notes
associated with the school. The Add button is clicked to add a school and the Remove
button deletes the selected school. Note the order: Add, enter the information at the
bottom and press return to enter the data onto the screen.

The task bar at the top allows the user to easily skip from one screen to another.
The information represented by an icon belongs to the icon to its left so a particular
school has certain teachers who teach certain terms. Within those terms are courses
which have units, tasks and students. Extreme caution must be exercized when using
the Remove button because all information at that level and below, i.e., that level
and all to the right is also deleted. As usual, a database copy is vital in case
information is accidentally deleted or the data becomes corrupted. So, use SAVE AS
under the FILE menu to create a copy with a unique name that can be easily remembered
such as:

Next back up on a DVD.

If a teacher instructs at more than one school, then both schools will be set up and that
teacher will exist in each. Each level contains as many lower levels as desired.
When doing many changes, users should occasionally save their work thus reducing the
risk of an error after much input.

b. Teacher

The teacher screen contains information on the teacher: name, grade taught and any
notes or comments. The name of the school for this teacher is selected in the upper left.
A search field is available on the lower right. The Omit field is descriptive only and has
no functionality at this level.

Data is entered using the appropriate box at the bottom of the screen.

Teacher Grade is a descriptive (information) field only. If a teacher has more than one grade
in a term, then this teacher will appear more than once on this screen. In this case, it is
recommended that the grade should be part of the Teacher Name such as Teacher 1 G10
which is the length limit for it to appear in the selection list unless specifically selected,
in which case, Teacher 1 Grade 10 will display. By setting up the same teacher once for each
grade, the course report will be separated by grade.
If only the one teacher is set up and courses are named Social Studies 10 and Social Studies 11,
the course report will display both courses if “All” courses are chosen. However, the courses
can be selected separately.

c. Term

The term screen has information fields: Term Name, Term Number and Term Notes.
The name of the school and teacher are selected in the upper left. Clicking the “copy to”
button copies all information on the Term screen for Teacher 1 to Teacher 2. This feature
continues in subsequent screens.
Information can be copied between selections on the same level thus avoiding entering
the same data twice.
Data lower in the hierarchy is not copied. Note that a teacher must have been set up for
the selection on the right. For any “copy to”, all selections must have been set up first.
The “copy to” function is activated only when the button is clicked.

d. Course

The Course input data includes course name and course notes. Copying course information
from one teacher and term to another is available.
For each course, the class average, average percentage and maximum score possible are
displayed. The maximum score is the sum of the task maximums.
The Omit column can be checked to indicate this course information will not be used.

If a teacher has only one class of students taking several courses, an easy way to set
them up would be to create a course, unit and task screen each called Master then use
the “copy to” button to create the student names for the various tasks.
In order to view all courses and all students on the course report, add the course name
“All” so it will be one of the course selections. “All” applies to the course report only.

e. Unit

A unit is a component of the subject matter for the course which may contain many units.
This screen displays the class average, class average percentage, the maximum number of
points possible and the percentage this unit comprises of the total for all units.
The unit % column displays the proportion of points defined in the Task screen as a
percentage of the total of all units.
If the Unit Exclude box is checked then that unit will be removed from all class calculations
so its Unit % will become zero and the other unit percentages will be adjusted accordingly.
To exclude task, unit or course data for a particular student, use the student screen Omit column.

f. Task

A task is an assignment for a particular unit. A unit may have many assignments.
Each task has a name, a maximum number of points and a task weight so that each task
can be adjusted to be the desired proportion of the unit. The “Task seq” indicates the
order in which the task columns will be displayed on the Unit report.
The Task % column displays the proportion of points for the task as a percentage of the
total of all units.
If the Omit box is checked then that task will be removed from all calculations so its Task %
will become zero and the other unit percentages will be adjusted accordingly.
On setup, the default task weight is 1.0.

g. Student

The student screen records the student scores for each assignment. Omit selections
allow a course, unit or task for that student to be excluded from the unit or task
calculations. Since reporting and totals are based on student name, each student in
a particular class must have a unique name. Student names may be first name/last name
or last name/first name as long as they are the same for a particular student. The
student number is descriptive only and is optional.
Student points can be excluded from calculations by using the Omit column. The task,
unit or course can be selected. To clear the exclude selection, select the blank
field following the course name. The tasks excluded will be reported on the Unit Report
as “omit”.
A student excluded from a course will not appear on that course report.

h. Unit Report

The Unit Report displays data but does not update it; updates are done using the appropriate
screen. It is selectable by course within the higher level parameters. This report displays by
student name, the score in each task plus the total and average. The order of the columns can
be selected on the top left. The date and time that the report was created is shown at the top
Omit indicates those tasks have been excluded using the student update screen and will not be
part of any calculations.
The date and time that the report was created is shown at the top right.

i. Course report

The course report is selectable by school, teacher, term and subject (or All subjects).
This report lists the courses, score and course percent for each student in a particular class.
The user can assign a grade and add any comments to be saved in the database.
Double clicking in a cell will allow the user to enter the data then jump to the cell below by
hitting return. The date and time that the report was created is shown at the top right.

j. Print

Prints the screen currently selected.

k. The UserID Screen
QuickMarks can be used for 30 days without purchase by clicking the Continue button.
After 30 days the program will not continue without entering a UserID obtained from the
www.ogoworks.ca/downloads site and paying for a UserID.

New users
While one of the design objectives was to make QuickMarks as intuitive as possible,
reading this user guide to understand the functionality is highly recommended. If you
want to set up the students before courses, units and tasks are defined, use the “Master”
approach explained previously in the course section. It is beneficial to remember that
students exist only within tasks. See the hierarchy on the first page.

Be aware
QuickMarks has no built in password protection or encryption routine so it is the responsibility
of the user to provide whatever level of data security that is needed.

This software is provided by OgoWorks on an “AS IS” basis.
OgoWorks makes no warranties, express or implied, regarding the use and
operation of its software alone or in combination with other products.
OgoWorks shall not be liable for any special, indirect, incidental or conseq-
uential damage arising from the use, reproduction or modification of its software,
however caused. Software and document copyright are in effect.

CopyRight 2005 by OgoWorks. All rights reserved.